Hands attach a paperclip to a sheet in a burgundy folder.

CertiDocsThe practical guide

Family reunification Visa D

A D visa application is in principle lodged in person with the competent diplomatic or consular post, or with the authorised private provider. A complete file from the start avoids needless delays, and any change in circumstances after filing must be reported.

Understand the process
Editorial lead : CertiDocs Team3 sources

Where must the application be lodged?

Link to this section

Normally, apply in person to the post responsible for the country of residence or its authorised provider. If appearing in person is impossible or excessively difficult, the applicant or representative can explain the reasons to the post by email. The post decides whether to accept remote submission and provides instructions. Physical attendance and presentation of originals remain mandatory later, before the visa is issued.

Official sourceImmigration Office - Family reunification visa D

When should you translate?

Link to this section

Only after checking the competent post and the actual list of documents. Translating too early can mean translating unnecessary records or translating into the wrong procedural language.

What happens after filing?

Link to this section

Follow the post's instructions and report any change after filing. A file that was initially correct can become incomplete if the family or administrative situation changes and this is not communicated.

The filing year alone does not determine the rules

Link to this section

The Act of 18 July 2025 entered into force on 18 August 2025. Article 24 provides transitional rules. For certain applications filed before 18 August 2027, the sponsor’s prior admission to residence exceeding three months before 18 August 2025 matters. Have your precise category identified.

Official sourceJustel - Act of 18 July 2025, Article 24: transitional provisions

Documents to prepare

  • Valid passport and form required by the competent post
  • Records and supporting documents matching the family reunification category
  • Apostille or legalisation of foreign documents where needed
  • Sworn translation of documents needed by the post or the Immigration Office

Steps to follow

  1. Identify the competent post

    Check which diplomatic post or authorised provider handles your application.

  2. Gather the documents

    Prepare the records and supporting documents requested for your family reunification category.

  3. Authenticate and translate

    Handle any required authentication first, then the sworn translations useful for filing.

  4. Submit and follow up

    Submit the complete file in person and monitor any requests or changes that must be reported.

Good to know

Budget

Prepare your translation request

Choose the document type in the form to see your fixed price.

One fixed price per complete document, regardless of page count. Confirm the price before submitting. See all prices

Prepare my request

Frequently asked questions

+Must the application be lodged in person?
Normally, apply in person to the post responsible for the country of residence or its authorised provider. If appearing in person is impossible or excessively difficult, the applicant or representative can explain the reasons to the post by email. The post decides whether to accept remote submission and provides instructions. Physical attendance and presentation of originals remain mandatory later, before the visa is issued.
+Can a D visa be filed from Belgium?
The normal filing route is in the country of residence. If your situation is unusual, check the special procedure before preparing the file.
+Can everything be done online?
Normally, apply in person to the post responsible for the country of residence or its authorised provider. If appearing in person is impossible or excessively difficult, the applicant or representative can explain the reasons to the post by email. The post decides whether to accept remote submission and provides instructions. Physical attendance and presentation of originals remain mandatory later, before the visa is issued.
+When should I order the translations?
After confirming the competent post and the actual list of documents, so you avoid unnecessary translations.
+Which changes should be reported after filing?
Relevant changes in family situation, address or status that may affect the file should be reported through the applicable procedure.

Official source

Official sources used

The references below are the public sources used to document this page. The competent authority always retains the final decision.

Official sourceImmigration Office - Family reunification visa DOfficial sourceIBZ - Proof of family relationship or partnershipOfficial sourceJustel - Act of 18 July 2025, Article 24: transitional provisions

CertiDocs analysis: CertiDocs explains the process and helps connect users with a professional. CertiDocs is not a public service and is not affiliated with any authority.