Status and period
Validity, residence category or employment period need to be readable without interpretation.
Document
Sworn Translation of an employer certificate
2175
registered sworn translators
130
languages and variants
This page brings together the useful information for requesting a certified translation for the document “employer certificate” in Belgium. Job title, dates, workload and employer details are often the first items the authority checks.
How much does a sworn translation of “Employer certificate” cost?
€133.10 incl. VAT for one complete document. One employer certificate; the contract and payslips are separate documents. All pages are included. Payment follows acceptance by the professional.
This price covers translation, not the issue of the original document, an apostille or legalisation fees.
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Your price
- Total to pay
- €133.10
Price details
- Excl. VAT
- €110
- VAT (21 %)
- €23.10
Fixed price for one complete document, all pages included. Pay after a professional accepts.
Additional costs and services
Apostille, consular legalisation, authority fees, paper delivery, accommodation, conference equipment and additional interpreters are excluded. Availability and cost must be confirmed in writing before ordering; no automatic surcharge after payment.
The deadline for your file is confirmed before payment. Expedited delivery is not currently offered.
What makes this translation valid under Belgian law
- Since 1 December 2022, the electronic signature has replaced the sworn translator’s physical stamp. The translation must also meet the wording and signature requirements of Article 555/11, § 4 of the Judicial Code; specific procedures cover exceptions.
- A translation prepared by a registered translator must carry their VTI identification number.
- For use in Belgium, a registered translator electronically legalises their translation for authorised language combinations, with all required details. If electronic signing is unavailable, or a court appoints someone outside the register under Article 555/15, legalisation goes through FPS Justice.
- The FPS Justice public register lets you check a registered translator’s name, VTI and authorised languages. Court appointment outside the register under Article 555/15 is a regulated exception.
Document
What to check before translation
Before requesting a translation, compare names and dates with your other documents. Specify the recipient, the required language and any attachments, stamps or handwritten notes.
Who may request this translation?
municipalities, the Immigration Office, employers, labour inspectors and employment administrations
Typical turnaround
The translation deadline is confirmed for your file before payment, based on the document and the professional’s availability. The authority’s processing time is separate.
Fixed fee per document
€133.10 per document
Examples of available language pairs
English → French, Dutch → French, Romanian → French
What to send from the start
When these items are clear from the start, you usually save days.
- Send both sides or the full version of the record.
- Keep dates, job title, employer or residence category visible.
- Flag the other related records already available in the file.
Who may request this translation?
Depending on the procedure, a sworn translation of this document may be requested by municipalities, the Immigration Office, employers, labour inspectors and employment administrations. Confirm the requirement with the recipient before ordering.
Legal framework
An employer certificate is only as good as its precision: role, dates, workload, employer details and sometimes remuneration. Wording that is too vague quickly raises doubts with the authority.
What the authority will actually check
These are the points on which a file usually stands or falls officially.
Link with the other records
Passport, contract, municipal paper or other related proof needs to tell the same story.
Complete version
Front and back, stamps and the issuing authority often matter just as much as the main text.
Step-by-step procedure
- 1
Send the full document
Front, back, mentions, validity dates and internal references must remain visible.
- 2
Clarify the target procedure
Specify whether this is for residence, employment, family reunification or an administrative review.
- 3
Translate the administrative mentions
Residence categories, job details, dates and references must stay verifiable as they are.
- 4
Attach the related records
Add the passport, contract, payslips or other supporting evidence when the authority requests them alongside the translation.
Typical turnaround
The translation deadline is confirmed for your file before payment, based on the document and the professional’s availability. The authority’s processing time is separate.
Fixed fee per document
€133.10 per document
Describe your need
We frame your request
Targeted matching
Translation and delivery
Official source
Official sources used
The references below are the public sources used to document this page. The competent authority always retains the final decision.
Official sourceFPS Employment - Separate documents at the end of employmentOpen the official sourceOfficial sourceFPS Justice - National register of sworn translators and interpretersOpen the official sourceOfficial sourceFPS Justice - Legalisation of sworn translationsOpen the official source
CertiDocs analysis: CertiDocs explains the process and helps connect users with a professional. CertiDocs is not a public service and is not affiliated with any authority.
Guides
Guides for this document
Check the documents, language and formalities before your request.
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Practical guide to the single permit in Belgium: employer role, records to prepare, sworn translations and residence-card logic.
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Check the records required by the professional regulator.
Frequently asked questions
+−Can I send a payslip instead of an employer certificate?
No. A payslip records pay, while an employer or employment certificate describes the employment relationship according to its contents. The employment contract, C4 and tax forms are different records. Confirm the requested document title.
+−How should I prepare this document before sending it?
Send both sides or the full version of the record. Keep dates, job title, employer or residence category visible. Flag the other related records already available in the file.
+−Is a sworn translation of “employer certificate” always required?
No. It depends on the language, procedure, issuing country and receiving authority. An exemption or multilingual form may sometimes be enough. Confirm the requirement before paying.
+−Does a sworn translation guarantee acceptance of “employer certificate”?
No. It certifies the translation’s conformity but does not fix the wrong record, an insufficiently recent date or missing authentication, apostille or legalisation. The receiving authority decides.