Hands attach a paperclip to a sheet in a burgundy folder.

CertiDocsThe practical guide

Handwritten notes: what a Belgian authority reads

Handwritten notes are not all equal. Some carry useful information. Others are noise. The job is not to confuse the two.

Understand the process
Editorial lead : CertiDocs Team4 sources

Keep annotations in context

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Scan the whole page, including margins, references and the reverse side. An annotation may supplement an identity, date or family status. Flag difficult passages to the translator without rewriting them on the document. Supply any clearer issuer-provided copy separately.

Do not guess an illegible entry

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Our advice: request a fresh copy or clarification from the issuer if an entry remains illegible. Magnification can help reading; it cannot supply missing characters. Preserve the source, avoid AI reconstruction and ask the professional how illegible passages will be indicated in the translation.

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Official source

Official sources used

The references below are the public sources used to document this page. The competent authority always retains the final decision.

Official sourcee-Justice portal - Public documents in the EUOfficial sourceFPS Justice - National register of sworn translators and interpretersOfficial sourceFPS Justice - Legalisation of sworn translationsOfficial sourceHCCH - Apostille Convention

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