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Romanian criminal record for a single permit in Belgium

The issue is not merely translating a Romanian criminal record. The real issue is arriving with a recent, usable extract that lines up with the rest of the work and residence file.

Understand the process
Last updated Editorial lead : Hiliyeh Bashir5 sources

Why does the country of origin change the preparation?

Because an extract issued from Romania does not necessarily follow the same format, validity and authentication logic as a Belgian one. The real job is to produce a recent, readable version for the labour authority.

Where do these files usually get blocked?

On extracts that are too old, versions that are too short or translations ordered before the useful legalisation was checked. The document exists, but the procedure cannot use it cleanly.

What is the translation doing here?

It makes an extract that is already acceptable readable for the Belgian authority. It does not replace recency, the right version or authenticity.

Documents to prepare

  • Recent criminal-record extract in the correct version
  • Issue date that fits the target procedure
  • Apostille or legalisation if the extract does not circulate freely
  • Sworn translation readable for the labour or residence authority
  • Work or residence records aligned with the criminal record

Steps to follow

  1. Obtain the recent extract

    Start with a recent extract in the form the labour authority actually expects.

  2. Check the practical validity

    Do not confuse the issue date with the period the procedure will still treat as acceptable.

  3. Authenticate and then translate

    Handle any necessary legalisation before the sworn translation.

  4. Assemble the work file

    Then add the residence and employment records that give the criminal record its real context.

Good to know

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For your application

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Frequently asked questions

+Can a criminal-record extract issued from Romania be too old even if it is translated?
Yes. Translation does not extend the practical validity of an extract.
+Should legalisation come before the translation?
Yes if that step is required. Otherwise, you may pay for the translation twice.
+Is a short version of the criminal record enough?
Not always. You need the version the work or residence procedure is genuinely expecting.
+Is the criminal record enough without the other work records?
No. It has to be read inside a complete file, not floating on its own.
+Does this page replace the official instruction set?
No. It helps you prepare the document and its logical sequence, not replace the authority.

Official source

Official sources used

The references below are the public sources used to document this page. The competent authority always retains the final decision.

Official sourceImmigration Office - Visa D et permis uniqueOfficial sourceBelgium.be - Venir travailler en BelgiqueOfficial sourceHCCH - Apostille ConventionOfficial sourceFPS Justice - Legalisation of sworn translationsOfficial sourceFPS Justice - National register of sworn translators and interpreters

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