CertiDocsThe practical guide
Diploma for EquiSup in Belgium
Every study year, accepted languages, PDFs and fees: prepare the right EquiSup file before paying for translation.
Understand the processEquiSup or university admission: whom should you contact?
Link to this sectionEquiSup handles equivalence of foreign higher-education diplomas in the French Community of Belgium. Admission and equivalence are separate processes: universities can assess a foreign second-cycle qualification directly for an advanced master’s or doctorate. For first-cycle entry with a foreign secondary-school diploma, check CESS equivalence and other available access routes; that application is not higher-education diploma equivalence.
Which documents and translations does EquiSup require?
Link to this sectionTo start an EquiSup file, prepare both sides of your identity document, colour scans of both sides of diplomas, and transcripts for every higher-education year. Diplomas, transcripts and supplements written in languages other than French or English require a sworn French or English translation. Submit one PDF per item, including its translation in the same file when required. The stated limit is 25 MB per document; EquiSup provides for compression above that limit.
€65, €150 or €200: which fees and time limits?
Link to this sectionLevel equivalence without Commission review costs €65 and allows at most two months from a complete file and acknowledgement. For a specific degree or a level requiring Commission review: €200, or €150 for a diploma from an ODA-recipient country; four months for the opinion, then at most forty days to send the decision. The procedure is free for refugees and beneficiaries of subsidiary or temporary protection in Belgium. Translation costs are separate. Wait for the case manager’s payment instructions.
Preparation advice from CertiDocs
Which file should you prepare before a quote?
Link to this sectionThis table is CertiDocs preparation advice. Use it to obtain the recipient’s written confirmation before requesting a translation quote.
- Message to adapt: ‘My diploma [title, country, year] will be used for [purpose]. Do I need level or specific-degree equivalence? Please confirm missing documents and required translations.’
| Your situation | What to check | Next step |
|---|---|---|
| Admission to a programme | Is equivalence required? | Send the diploma and programme names to admissions. |
| EquiSup equivalence confirmed | Level or specific degree? | Keep the case manager’s instructions with your document checklist. |
| Missing study year | Transcript available from the institution? | Request the transcript before fixing the translation page count. |
Documents to prepare
- Purpose confirmed: level, specific degree or admission
- Identity, both sides of diplomas and transcripts for all years
- Each document’s language checked and required translation identified
- Legible PDFs prepared and case manager’s instructions followed
Steps to follow
Confirm the route
Purpose confirmed: level, specific degree or admission
Collect the originals
Identity, both sides of diplomas and transcripts for all years
Check the annexes
Each document’s language checked and required translation identified
Prepare submission
Legible PDFs prepared and case manager’s instructions followed
Good to know
Guides
On the same topic
Other steps to prepare. Diplomas and equivalence.
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For your application
Related documents
Common translations
Budget
Prepare your translation request
Choose the document type in the form to see your fixed price.
One fixed price per complete document, regardless of page count. Confirm the price before submitting. See all prices
Frequently asked questions
+−Must a diploma already in English be translated?
+−Is the final-year transcript enough?
+−When does the processing period start?
+−Is translation included in EquiSup fees?
Official source
Official sources used
The references below are the public sources used to document this page. The competent authority always retains the final decision.
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