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Translating a transcript for an enrolment in Belgium
The transcript is often the record that tells the real story of the study path. The diploma says you finished. The transcript says how, where, with what results and sometimes with what weak spots.
Understand the processWhy does the transcript matter so much?
Because it gives texture to the study path: progression, repeats, workload, results and sometimes specialisations. When a university wants to compare or place a candidate, this is often the most revealing record.
What needs to be made readable?
Course titles, the logic of years or semesters, the grading scale if it is not obvious, and the link to the diploma or target programme. A useful sworn translation tells the story of the path; it does not just pile up words.
How do you avoid gadget translation?
Translate what the reader will actually use: courses, credits, results and decisive notes. If nobody reads an annex, translating it by reflex is just an expensive habit.
Documents to prepare
- Complete transcript with grades, credits and identifiable years or semesters
- Clear link to the diploma or to the target programme
- Sworn translation of the titles and information that drive the decision
- Grading scale or useful explanation if the institution asks for it
- Consistency with the rest of the admission, visa or equivalence file
Steps to follow
Get the full transcript
Start from a detailed transcript with readable credits, grades and progression.
Check the grading scale
Add an explanation if the grading system is not immediately understandable.
Translate the decisive elements
Translate the courses, results and notes that make the actual level of the path readable.
Attach it to the main file
Position the transcript next to the diploma, the admission application and, if needed, the visa file.
Good to know
Guides
On the same topic
Other steps to prepare. Diplomas and equivalence.
Diploma and translation for a university in Belgium
Check your institution’s requirements for the diploma and its attachments.
Foreign diploma for a healthcare profession in Belgium
What to check to have a foreign diploma recognised for a healthcare profession in Belgium, including useful translations.
Portuguese transcript for a Belgian university
How to prepare a Portuguese transcript for a Belgian university: readable tables, useful legalisation, connected academic records and a sworn translation without cutting away information.
For your application
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Frequently asked questions
+−Is the transcript really as important as the diploma?
+−Do I need to translate every course title?
+−Should the grading scale be explained?
+−Can the same transcript support both the visa and the university?
+−Can I leave course titles in the original language?
Official source
Official sources used
The references below are the public sources used to document this page. The competent authority always retains the final decision.
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