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Transcript: what a Belgian university actually checks

A Belgian university often reads more in a transcript than in the diploma itself. Flattening tables or cutting annexes is sabotaging your own file.

Understand the process
Last updated Editorial lead : Hiliyeh Bashir5 sources

What does the authority really read?

Not just a diploma title. the Belgian university wants to read the logic of the study path, the credits and the useful tables, inside a coherent academic sequence and with the correct procedure attached.

Where is most time lost?

On the wrong institutional route, on missing annexes or on a translation that erases the useful structure of the tables and the study path.

Documents to prepare

  • Diploma, transcripts and annexes that will actually be read
  • Identity aligned with the forms and the academic file
  • Apostille or legalisation if the record does not circulate freely
  • Sworn translation of the pages and tables the authority must actually use
  • Admission or enrolment form for the correct programme

Steps to follow

  1. Choose the right authority

    First verify that the file belongs with the Belgian university.

  2. Gather the useful annexes

    Do not stop at the diploma or the first page; include the useful transcripts and supplements as well.

  3. Authenticate and then translate

    Handle the international authentication first, then the sworn translation of the useful parts.

  4. File a coherent set

    Submit the diploma, annexes, translation and form in the same logic.

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Frequently asked questions

+Is the diploma enough without the annexes?
Rarely. The authority often reads transcripts, supplements or useful tables as well.
+Do you need to translate every page?
Translate what will actually be used. Omitting useful pages is worse than a short but targeted translation.
+Will the same translation work for every authority?
Not always. A university, NARIC or EquiSup do not read exactly the same thing.
+Does this page replace the competent authority?
No. It helps you prepare a readable file, not make the decision in its place.

Official source

Official sources used

The references below are the public sources used to document this page. The competent authority always retains the final decision.

Official sourceBelgium.be - Recognition of a foreign diplomaOfficial sourceFWB - EquiSupOfficial sourceNARIC VlaanderenOfficial sourceHCCH - Apostille ConventionOfficial sourceFPS Justice - National register of sworn translators and interpreters

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