Official procedures by municipality
The competent municipality and the document’s use determine what to prepare. These resources direct you to the relevant services.
Charleroi
Charleroi has a dedicated civil-status and population e-guichet for requesting documents online. Requesting an available copy is different from obtaining recognition of a new foreign record. Ask the relevant service which procedure matches your needs before submitting a translation.
Mons
Mons’ procedure for foreign records and decisions recommends emailing documents for initial checking, followed by presentation of the originals. It covers principal residents of Mons whose record has not already been registered in Belgium. Request the personalised document list before obtaining a quote.
Hainaut
Why a certified translation?
Sworn translation in Hainaut. This page brings together the essential information for requesting a certified translation of official documents in Belgium.
Province
Depending on the procedure, the authority may request a sworn translation. For use in Belgium, since 1 December 2022, the sworn translator listed in the register legalises the translation with an electronic signature and the prescribed details, including the VTI number. The receiving authority retains the acceptance decision.
Official source
Official sources used
The references below are the public sources used to document this page. The competent authority always retains the final decision.
CertiDocs analysis: CertiDocs explains the process and helps connect users with a professional. CertiDocs is not a public service and is not affiliated with any authority.
Guides
Prepare your application
Check the documents, language and formalities before your request.
Missing apostille on a birth certificate in Belgium
What to do when a birth certificate is missing an apostille for Belgium: check whether it is required, fix the order and avoid placing a sworn translation on an unstable base.
Do all pages of a judgment need to be translated in Belgium?
How to know whether every page of a judgment must be translated for Belgium: the operative part, the useful pages, the annexes to keep and the waste to avoid.
Divorce granted outside the EU: recognition in Belgium
Non-EU divorce in Belgium: recognition, authentic copies, default judgments, refusal grounds, remedies and Article 57 conditions.
Update Belgian civil status after a foreign divorce
Municipality, BAEC, marginal note, proof that the divorce is final and translation: how to update your Belgian civil status after a foreign divorce.
Belgian nationality: fees and payment evidence
Separate nationality duty, payment evidence and translation.
Foreign divorce with a child: custody, residence and parental responsibility in Belgium
After a foreign divorce with a child, what Belgium actually checks: parental responsibility, the child's residence, parental agreements, the judgment and translation.