Related documents
Company statutes, Power of attorney, Birth certificate
Company statutes for a Belgian notary
Poorly chosen or poorly translated company statutes can make a signature useless. The Belgian notary wants a current, workable version tied to the real power of representation.
Depends on the file + translation if neededDepends on the notary, the documentary chain and the powers that must be checkedModerate
Last reviewed: 12 April 2026Editorial review: Equipe CertiDocsOfficial sources: 5
Overview
What this guide helps you sort out
Poorly chosen or poorly translated company statutes can make a signature useless. The Belgian notary wants a current, workable version tied to the real power of representation.
Steps
4
Documents
5
Official sources
5
What frames this file straight away
Before you even follow the procedure step by step, these are usually the axes that matter.
Common translations
English-French, Dutch-French, German-French, French-Dutch
Related cities
Brussels, Antwerp, Ghent
What the authority will really test here
In this kind of file, the blockage usually comes from proof, sequencing and consistency, not polished wording.
Records that need to line up
This procedure is usually read through Company statutes, Power of attorney, Birth certificate. Names, dates and references need to stay aligned from one record to the next.
Which official reading matters
Brussels, Antwerp will compare the source record with English-French, Dutch-French and wants the issuing authority, date and registry references to be easy to spot.
Order of formalities
The 5 official sources mainly help keep the sequence sharp: recent record first, any apostille or legalisation next, then the right filing step.
How to build this file more intelligently
Before you order anything or file the case, these are the three small choices that usually make the difference.
What needs to be stable first
Lock down Company statutes, Power of attorney, Birth certificate first, then recheck names, dates and references across the surrounding records.
The order that avoids duplicate work
Correct source version first, then any apostille or legalisation, only then the sworn translation and the filing step.
What almost everyone forgets
English-French, Dutch-French and the annexes around Company statutes, Power of attorney, Birth certificate are often exactly what Brussels, Antwerp needs to reread the file without doubt.
What does the notary want to understand?
The notary wants to understand the latest version, the representation clauses and who is allowed to sign, with a clean documentary chain. The text alone is not enough if the surrounding proof floats.
Where does the file derail?
When the wrong version is translated, the signatures do not line up or the legal scope is not locked down before the notary reads it.
Documents to prepare
- Useful version of the company statutes with the decisive clauses or entries
- Identities, signatures and capacities aligned with the file
- Apostille or legalisation if the instrument must be authenticated
- Sworn translation of the clauses and references the notary will use
- Connected deeds or corporate decisions if representation must be proven
Steps to follow
1
Verify the correct version
Use the company statutes that actually produces the expected effect before the notary.
2
Compare identities and powers
Check signers, capacities, dates and references before translating.
3
Authenticate and then translate
Add any useful apostille or legalisation before translating the decisive clauses.
4
Assemble the notarial chain
Submit the record with the other documents that give the notary the full context.
Good to know
The notary reads the operative core
For a company statutes, the notary mainly wants to read the latest version, the representation clauses and who is allowed to sign. Everything else matters only if it clarifies that reading.
A signature is not decoration
If the signer, the power or the document version are floating, translation will not pull the file out of the sand.
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Internal routes
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Not every internal link deserves oxygen. These are the document, language, city and cluster pages that genuinely extend this file.
Related documents
Common translations
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Get matchedFrequently asked questions
+−Does the notary read the whole company statutes?
The notary mainly reads the clauses and mentions that create a useful effect in the file.
+−Is a simple translation enough?
Not if the file requires a sworn translation that can be used officially.
+−Should legalisation come before the translation?
Yes if the instrument must be authenticated. Otherwise you are still translating an unstable basis.
+−Does this page replace the notary?
No. It helps prepare a readable record, not give legal clearance.
Official sources
The links below provide the official baseline. They help verify the procedure but do not replace file-specific analysis or the decision of the competent authority.
Guides
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