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CertiDocsThe practical guide

Company statutes for a file with a Belgian notary

Badly translated statutes do not merely blur words. They blur powers, signatures and sometimes the whole logic of representation.

Understand the process
Last updated Editorial lead : Hiliyeh Bashir3 sources

Why does this record matter so much?

Because in a file for a file with a Belgian notary, the company statutes helps lock down the legal structure, the corporate bodies, the signature powers and the rules of representation.

Where does the file most often break?

The trap is a translation that is too smooth and flattens the very power nuances the notary needs to verify. If the basis is wrong, translation only moves the problem around.

How do you place it in the right sequence?

Start with the correct version of the record, align the surrounding records, handle authentication if it exists and only then translate what will really be read.

Documents to prepare

  • Usable official version of the company statutes
  • Identities, dates, references and spellings reviewed before translation
  • Apostille or legalisation if the procedure or the origin of the record requires it
  • Sworn translation of the pages and annexes the authority will truly read
  • Powers of attorney, useful extracts or other corporate records if the notary has to reread the whole representation chain.

Steps to follow

  1. Choose the right source version

    Start from the version of the company statutes the Belgian authority truly needs to read.

  2. Align the surrounding records

    Review identities, dates, references and connected records before the translation starts.

  3. Authenticate and then translate

    If an apostille or legalisation is required, it comes before the sworn translation.

  4. File through the correct route

    Then file the company statutes with the records that make the procedure readable from start to finish.

Good to know

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Frequently asked questions

+Is a sworn translation always required for a company statutes for a file with a Belgian notary?
Not always, but once a municipality, notary, residence administration, equivalence authority or court needs to reread the record, it is often the safe baseline.
+Do the annexes also need translation?
Yes, if they are useful to the reading of the file. No, if they only add noise and the authority will not read them.
+Do I need the apostille or legalisation before translation?
Yes whenever authentication is required. Otherwise, you freeze an unstable record into another language.
+Can translation fix an inconsistent file?
No. A good translation makes a record readable; it does not erase a wrong document, a wrong sequence or a shaky identity trail.

Official source

Official sources used

The references below are the public sources used to document this page. The competent authority always retains the final decision.

Official sourceFPS Justice - Établir un mandatOfficial sourceFPS Justice - National register of sworn translators and interpretersOfficial sourceFPS Justice - Legalisation of sworn translations

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