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CertiDocsThe practical guide

Simple or sworn translation in Belgium?

Ask the recipient which language and type of translation they require. A simple translation may be enough; a sworn translation meets specific formal requirements.

Understand the process
Editorial lead : CertiDocs Team4 sources

When can a simple translation be enough?

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A translation for your own understanding does not need sworn status. For a procedure, start with the recipient’s instructions: accepted language, exact document and required form. A simple translation may be suitable if those instructions allow it. The document’s name alone does not establish that a sworn translation is required.

Official sourcee-Justice portal - Public documents in the EU

What does a Belgian sworn translation add?

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Sworn status connects the final version to an authorised professional and FPS Justice formalities. Check their identity, VTI, languages and the document’s details and signatures. The FPS also provides legalisation when the translator cannot sign electronically. An agency logo or a stamp’s appearance alone does not replace these elements.

Official sourceFPS Justice - National register of sworn translators and interpretersFPS Justice - Legalisation of sworn translations

Can a translation be unnecessary?

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First check whether the original language is accepted. For certain public documents circulating between EU countries, Regulation 2016/1191 and a multilingual form may avoid translation; with that form, a certified translation may be requested only exceptionally if the content cannot be fully understood. This simplification does not cover every document or procedure.

Official sourcee-Justice portal - Public documents in the EU

Documents to prepare

  • Recipient and procedure identified
  • Language and translation type confirmed
  • Complete document including attachments
  • Exemption or multilingual form checked where applicable

Steps to follow

  1. Read the requirements

    Identify the language and format accepted for your exact procedure.

  2. Check exemptions

    Ask whether the original or a multilingual form already meets the requirement.

  3. Order the right version

    Give the professional the requirements and confirm the service.

Budget

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Frequently asked questions

+Does a simple translation need a sworn translator’s signature?
Not to give it the status of a simple translation. If the recipient requires a sworn version, that version’s formalities must be met. Confirm the required form.
+My document is already in an accepted language: does it need translation?
Check the procedure’s instructions and those for each attachment. An extra translation may be unnecessary if the original already meets the requirements.
+Does an EU multilingual form replace everything?
No. It accompanies certain public documents covered by Regulation 2016/1191 and serves as a translation aid. It does not replace the document it accompanies.
+Can a simple translation become a sworn translation?
Present it as a draft with the complete original. The professional decides whether to use it, checks the final version and applies the formalities. Adding a stamp yourself is not enough.

Official source

Official sources used

The references below are the public sources used to document this page. The competent authority always retains the final decision.

Official sourceFPS Justice - National register of sworn translators and interpretersOfficial sourceFPS Justice - Legalisation of sworn translationsOfficial sourcee-Justice portal - Public documents in the EUOfficial sourceHCCH - Apostille Convention

CertiDocs analysis: CertiDocs explains the process and helps connect users with a professional. CertiDocs is not a public service and is not affiliated with any authority.