A woman uses her computer and takes notes beside two open documents.

CertiDocsThe practical guide

Can you translate an official document yourself with AI?

You can translate for yourself. You cannot turn that version into a sworn translation merely by adding wording, a downloaded seal or a scanned signature.

Understand the process
Editorial lead : CertiDocs Team4 sources

What you can do yourself

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You can prepare a glossary, identify names, translate for understanding and give the professional context. That preparation can improve your questions. Always label it as a draft, not a certified document.

What you cannot self-assign

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The sworn-translator title depends on National Register registration. The sworn version carries the authorised person's identity and VTI number plus prescribed wording and signatures. Copying those elements from the internet creates neither registration nor professional responsibility.

Why the complete source is essential

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AI or a personal draft can omit a reverse side, annotation or seal. The professional needs the complete legible original to decide how to reproduce every element, flag illegible material and keep identities consistent.

When your own version remains useful

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Keep it to understand the file, prepare an appointment or collect specialist terminology. If the recipient confirms that a simple translation is enough, it may also serve as a basis, but acceptance remains the recipient's decision.

Documents to prepare

  • Complete original document
  • Your draft clearly labelled
  • Written recipient requirement

Steps to follow

  1. Label your version as a draft

    Avoid any confusion with a certified translation.

  2. Attach the complete original

    Include front, back, annexes, seals and notes.

  3. Check the requirement

    If a sworn version is needed, choose a professional registered for the relevant languages.

Good to know

Budget

Prepare your translation request

Choose the document type in the form to see your fixed price.

One fixed price per complete document, regardless of page count. Confirm the price before submitting. See all prices

Prepare my request

Frequently asked questions

+Can I sign my own translation?
You can sign a personal draft, but that signature does not give it sworn status. That status follows the authorised professional's registration and formalities.
+Can I add a seal found online?
No. Imitating a seal, VTI number or signature is a very bad idea and creates no validity. Verify the real professional in the Register.
+Will my draft lower the price?
Not automatically. It may explain context, but the translator must still check the source and entire result before pricing or certifying it.
+Should I delete my AI draft?
No. Keep it as a personal aid and label it clearly. For the assignment, send the complete source document and recipient requirements above all.

Official source

Official sources used

The references below are the public sources used to document this page. The competent authority always retains the final decision.

Official sourceFPS Justice - Mandatory registration and exception to the National RegisterOfficial sourceFPS Justice - National Register documentationOfficial sourceFPS Justice - Legalisation of sworn translationsOfficial sourceFPS Justice - National register of sworn translators and interpreters

CertiDocs analysis: CertiDocs explains the process and helps connect users with a professional. CertiDocs is not a public service and is not affiliated with any authority.