Related documents
Transcript, Diploma, Residence permit
Transcript for a university in Belgium
The transcript is often the record that tells the real story of the study path. The diploma says you finished. The transcript says how, where, with what results and sometimes with what weak spots.
Official fees + translation if neededDepends on the institution, intake season and fileModerate
Last reviewed: 12 April 2026Editorial review: Equipe CertiDocsOfficial sources: 4
Overview
What this guide helps you sort out
The transcript is often the record that tells the real story of the study path. The diploma says you finished. The transcript says how, where, with what results and sometimes with what weak spots.
Steps
4
Documents
5
Official sources
4
What frames this file straight away
Before you even follow the procedure step by step, these are usually the axes that matter.
Common translations
English-French, Romanian-French, Spanish-French, Portuguese-French
Related cities
Leuven, Ghent, Brussels
What the authority will really test here
In this kind of file, the blockage usually comes from proof, sequencing and consistency, not polished wording.
Records that need to line up
This procedure is usually read through Transcript, Diploma, Residence permit. Names, dates and references need to stay aligned from one record to the next.
Which official reading matters
Leuven, Ghent will compare the source record with English-French, Romanian-French and wants the issuing authority, date and registry references to be easy to spot.
Order of formalities
The 4 official sources mainly help keep the sequence sharp: recent record first, any apostille or legalisation next, then the right filing step.
How to build this file more intelligently
Before you order anything or file the case, these are the three small choices that usually make the difference.
What needs to be stable first
Lock down Transcript, Diploma, Residence permit first, then recheck names, dates and references across the surrounding records.
The order that avoids duplicate work
Correct source version first, then any apostille or legalisation, only then the sworn translation and the filing step.
What almost everyone forgets
English-French, Romanian-French and the annexes around Transcript, Diploma, Residence permit are often exactly what Leuven, Ghent needs to reread the file without doubt.
Why does the transcript matter so much?
Because it gives texture to the study path: progression, repeats, workload, results and sometimes specialisations. When a university wants to compare or place a candidate, this is often the most revealing record.
What needs to be made readable?
Course titles, the logic of years or semesters, the grading scale if it is not obvious, and the link to the diploma or target programme. A useful sworn translation tells the story of the path; it does not just pile up words.
How do you avoid gadget translation?
Translate what the reader will actually use: courses, credits, results and decisive notes. If nobody reads an annex, translating it by reflex is just an expensive habit.
Documents to prepare
- Complete transcript with grades, credits and identifiable years or semesters
- Clear link to the diploma or to the target programme
- Sworn translation of the titles and information that drive the decision
- Grading scale or useful explanation if the institution asks for it
- Consistency with the rest of the admission, visa or equivalence file
Steps to follow
1
Get the full transcript
Start from a detailed transcript with readable credits, grades and progression.
2
Check the grading scale
Add an explanation if the grading system is not immediately understandable.
3
Translate the decisive elements
Translate the courses, results and notes that make the actual level of the path readable.
4
Attach it to the main file
Position the transcript next to the diploma, the admission application and, if needed, the visa file.
Good to know
Credits speak loudly
When an admissions office hesitates, the detail of credits, grades and progression often weighs more than the diploma title.
Keep course titles readable
A translated transcript should make the study content understandable, not just produce a neat column of numbers.
Describe your need
We frame your request
Targeted matching
Translation and delivery
Certified
Fast
Confidential
Accepted everywhere
Related documents
Common translations
Need a certified translation?
Our sworn translators can translate and certify all documents required for your procedures.
Get matchedFrequently asked questions
+−Is the transcript really as important as the diploma?
Very often yes. To read the actual level and path, it can even be more revealing.
+−Do I need to translate every course title?
Translate what is actually read to understand the path. Real usefulness beats reflex.
+−Should the grading scale be explained?
Yes, if it is not obvious to the Belgian reader. Otherwise your results can be misread.
+−Can the same transcript support both the visa and the university?
Often yes, but not always in exactly the same way. Keep a coherent version across both routes.
+−Can I leave course titles in the original language?
If the reader does not understand that language, that is a bad bet. Course titles help describe the real level of the path.
Official sources
The links below provide the official baseline. They help verify the procedure but do not replace file-specific analysis or the decision of the competent authority.
Practical guides
Diploma equivalence in BelgiumExchange a foreign driving licence in BelgiumDocuments for family reunification in BelgiumFamily reunification with a BelgianFamily reunification with an EU/EEA citizenFamily reunification after international protectionProving kinship or partnershipFamily reunification Visa DBelgium student visa: documents and translationsBelgium single permit: documents and translationsFamily reunification with a foreign national in limited stayVisa D for marriage or legal cohabitation in BelgiumCriminal record for Belgian nationalityBelgian inheritance after a death abroadMinor child joining a student or worker parent in BelgiumBelgian nationality as the spouse of a BelgianForeign will and mandate in a Belgian inheritanceMinor child joining a Belgian parentBelgian nationality as the parent of a Belgian childInheritance with real estate in two countriesSponsor for a Belgium student visa (Annex 32)Recognition of a foreign adoption in BelgiumSale of undivided inheritance property in BelgiumRecognition of a child in Belgium with foreign recordsForeign heir and power of attorney in a Belgian inheritanceForeign marriage and then family reunification in BelgiumStudy in Belgium with a foreign diplomaWork in Belgium with a foreign diplomaResidence in Belgium after marriage or legal cohabitationSpouse or child of a foreign student or worker in BelgiumFamily reunification refusal in BelgiumStudent visa refusal in BelgiumRegulated profession in Belgium with a foreign diplomaWork as a nurse in Belgium with a foreign diplomaWork as a doctor in Belgium with a foreign diplomaDiploma equivalence: FWB, NARIC Vlaanderen or German-speaking Community?Foreign diploma for a healthcare profession in BelgiumTranscription of a foreign birth certificate in BelgiumEU public documents: when an apostille is no longer requiredHow to verify a sworn translator in BelgiumWhen does a sworn translation need legalisation in Belgium?Transcribe a foreign marriage certificate in BelgiumDivorce granted in the EU: recognition in BelgiumDivorce granted outside the EU: recognition in BelgiumForeign death certificate: steps in BelgiumRemarry in Belgium after a foreign divorceForeign divorce with a child: custody, residence and parental responsibility in BelgiumUpdate Belgian civil status after a foreign divorceMaintenance after a foreign divorce in BelgiumMove abroad with a child after divorce in BelgiumBirth certificate for Belgian nationalityBirth certificate for family reunification in BelgiumCriminal record for a single permit in BelgiumDiploma and translation for a university in BelgiumPower of attorney for an inheritance in BelgiumCriminal record for a student visa in BelgiumBirth certificate for transcription in BelgiumMarriage certificate for family reunification in BelgiumMarriage certificate for a municipality in BelgiumCriminal record for Belgian nationalityCriminal record for working in BelgiumDiploma for equivalence in BelgiumDiploma for a regulated profession in BelgiumDivorce judgment for remarriage in BelgiumDivorce judgment for transcription in BelgiumDeath certificate for a succession in BelgiumResidence permit for a renewal in BelgiumMedical certificate for a residence file in BelgiumEmployment certificate for a work file in BelgiumCompany statutes for a file with a Belgian notaryBirth certificate to prove a child's parentage in BelgiumMarriage certificate for nationality through a Belgian spouseJudgment for an exequatur in BelgiumBirth certificate for a municipality in BelgiumMoroccan birth certificate for family reunification in BelgiumTurkish birth certificate for Belgian nationalityAlgerian marriage certificate for a Belgian municipalityRomanian criminal record for a single permit in BelgiumPolish criminal record for working in BelgiumSpanish diploma for equivalence in BelgiumItalian diploma for a regulated profession in BelgiumPortuguese transcript for a Belgian universityFrench divorce judgment for remarriage in BelgiumRussian power of attorney for a succession in BelgiumRomanian birth certificate for Belgian nationalityAlgerian birth certificate for family reunification in BelgiumUkrainian birth certificate for family reunification in BelgiumMoroccan marriage certificate for a spouse file in BelgiumTurkish marriage certificate for a Belgian municipalitySpanish criminal record for working in BelgiumItalian criminal record for Belgian nationalityRomanian diploma for a Belgian universityUkrainian diploma for equivalence in BelgiumPortuguese judgment for transcription in BelgiumBirth certificate for the Immigration Office in BelgiumMarriage certificate for the Immigration Office in BelgiumCriminal record for a municipality in BelgiumCriminal record for a Belgian embassyDiploma for NARIC Vlaanderen in BelgiumDiploma for EquiSup in BelgiumTranscript for a Belgian universityDivorce judgment for a municipality in BelgiumPower of attorney for a Belgian notaryDeath certificate for a succession with a Belgian notaryBirth certificate for FPS Justice in BelgiumMarriage certificate for a Belgian consulateResidence permit for the Immigration Office in BelgiumMedical certificate for a municipality in BelgiumCompany statutes for a Belgian notaryForeign document refused by a municipality in BelgiumSworn translation refused in BelgiumMissing apostille on a birth certificate in BelgiumMissing legalisation on a marriage certificate in BelgiumName mismatch between a birth certificate and a passport in BelgiumFirst-name mismatch across foreign documents in BelgiumDifferent date of birth across foreign documents in BelgiumOriginal or certified copy for a translation in BelgiumDo all pages of a judgment need to be translated in Belgium?Bilingual document and translation in BelgiumWhich language should a document be translated into for Belgium?Incomplete foreign document in BelgiumDoes a translation expire in Belgium?Apostille before or after translation in Belgium?Legalisation before or after translation in Belgium?Why a municipality asks for more documents in BelgiumDocument without a seal in BelgiumDocument with handwritten notes in BelgiumScan quality too low for a document in BelgiumSimple or sworn translation in Belgium?Arabic to French birth certificate translation in BelgiumEnglish to French birth certificate translation in BelgiumDutch to French birth certificate translation in BelgiumEnglish to French criminal record translation in BelgiumArabic to French criminal record translation in BelgiumRomanian to French diploma translation in BelgiumSpanish to French diploma translation in BelgiumEnglish to French transcript translation in BelgiumArabic to French marriage certificate translation in BelgiumSpanish to French divorce judgment translation in BelgiumBelgian naturalisation: documents and translationsApostille and legalisation of foreign documents in BelgiumRecognition of a foreign marriage in BelgiumExequatur of a foreign judgment in Belgium